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CONSTITUTION OF BUCKSKIN HEIGHTS ROAD ASSOCIATION,
INC.
December 12, 1974
Revised: August 10, 1991
ARTICLE I
Name
The name of the corporation
shall be BUCKSKIN HEIGHTS ROAD ASSOCIATION, INC.
ARTICLE 11
Objects
The purpose for which the
non-profit association is formed is to promote the health, civic, and general
welfare of its members and In Dursuance thereto to construct, own and operate
roads, and such objects as are appropriate in the conduct of its activities, in
the County of Larimer and State of Colorado, for the use of its members, their
families, and such others as are approved by the Board.
ARTICLE III
Validation and Amendments
Section 1. Validation. This
Constitution shall become effective upon the ratification of a two-thirds (2/3)
majority vote by the total membership in good standing.
Section 2. Amendments.
Amendments to the Constitution will re-quire ratification by a two-thirds (2/3)
majority vote of the members in good standing.
BY-LAWS OF THE BUCKSKIN HEIGHTS ROAD
ASSOCIATION
ARTICLE I
Government
Section 1. Management. The
Association shall be managed by a Board of 4 (four) Directors.
Section 2. Terms of present
Directors. All Directors shall serve to and including the annual meeting of
1975. Thereafter of the initial Board of Directors, two (2) shall serve for one
(1) year, and two (2) shall serve for two (2) years. At each annual meeting
after the 1975 annual meeting, the members shall elect from themselves for a
term of two (2) years, two (2) of the Directors whose terms of office have
expired. Said Directors to hold office until their successors are elected and
qualified.
ARTICLE II
Board of Directors
Section I. Duties. Consistent
with these By-Laws, the Board of Directors shall:
a.
Transact all Association business and miske and stend rules for the regulation
of the use of the Association property. It may appoint and remove such
non-elected officers, clerks, agents, servants or employees as it may deem
necessary and may fix their duties and compensations.
b. Fix,
impose and collect penalties for violations of these By-Laws and rules of the
Association.
c. Elect
from the Board of Directors, which Board in turn will elect a President,
Vice-President, Secretary and Treasurer.
d. If
necessary, create additional offices deemed necessary, and appoint one or more
persons, who need not be members of the Association, to such offices.
e.
Constitute and appoint committees and define the powers and duties of the same.
f. Fill
any vacancy in the membership of the board of Directors from among the members
to serve until the next annual meeting of the active members.
g. Assess
annual membership per tract or lot, in accordance with Article V Section 1.c.
which dues together with other funds of the association, may be disbursed in
such manner as the Board deems proper and in accordance with these By-Laws.
h.
Directors may not be elected to more then two (2) consecutive terms (not to
exceed four (4) years). Directors may be reelected after a one (1) year absence
from the Board.
Section 2. Depository. The Board
shall designate the banks or bank in which the funds of the Association shall
be deposited and determine the manner in which checks, drafts and other
instruments for the payment of funds of the Association shall be executed.
However, the board shall always require that at least two (2) of the officers
shall sign all such checks, drafts and other instruments for the payment of
money drawn in the name of the Association. Annually the three (3) officers
approved for signing shall be specified by the Board, by name, one of which
shall be the Treasurer.
Section 3. Annual Audit. The
Board shall cause the books of the Association to be audited annually by a
committee selected by the Directors.
Section 4. Meetings. The Board
of Directors shall meet at least semi-annually, and may meet at such other
times and intervals as it may deem necessary.
Section 5. Quorum. A majority of
the Board shall constitute a quorum.
Section 6. Removal or
Resignation. After the annual meeting in 1975, any member of the Board may be
removed from office by a 3/4ths majority vote of the membership present in
person either at an annual meeting or a special meeting called in accordance
with these By-Laws.
In the event that any member of
the Board of Directors shall cease to have a possessory interest in the lands
of Buckskin Heights, or resign, said Director shall be automatically removed
from the Board. The Board of Directors may also accept any Directors
resignation and appoint a member of the Association in his or her place, to
serve until the next regular meeting or a special meeting of the membership, at
which time a Director shall be elected to serve for the balance of the
resigning members term.
ARTICLE III
Officers
Section 1. Officers. The
Officers of this Association shall be President, Vice-President, Secretary, and
Treasurer. The President, Vice-President, Secretary, and Treasurer shall be
elected annually bv the Board of Directors from among its members and shall
hold office until the end of the first meeting of the Board following the
annual meeting of the Association.
Section 2. Duties of the
President. The President shall preside at the meetings of the Association and
of the Board. He (or she) shall be the administrative officer of the
Association. He (or she) shall appoint, subject to confirmation by the Board of
Directors, all standing and special committees, designating the chairman
thereof. He (or she) shall be an ex-officio member of all committees. He (or
she) shall keep informed of the Vice-President's functions and perform these
functions in the absence or disability of the Vice-President.
Section 3. Duties of the
Vice-President. The Vice-President shall monitor the condition of the roads,
ditches, culverts, gates, etc. of the Association and arrange for equipment
and/or operators and work parties, if needed, to perform maintenance and/or
improvements, for the facilities of the Association. He (or she) is not
responsible for snow removal, private driveways or culverts in the ditches of
the Association for the purpose of access to private driveways or properties.
Before contracting for equipment and/or operators and/or work parties, he (or
she) shall assure funds are adequate by conferring with the President or
Treasurer or both. The Vice-President, in the absence of or disability of the
President, shall act in his (or her) stead.
Section 4. Duties of
the-Secretary. The secretary shall send out the notices of the meetings of the
Association and of the Board; keep the Minutes, maintain the corporate records
and attend to the correspondence pertaining to the office as may be required by
the board. In the absence or disability of both the President and
Vice-President, the Secretary shall perform the minimal necessary functions of
those offices for the continuing operation of the Association. He (or she)
shall be an ex-officio member of all committees.
Section 5. Duties of the
Treasurer. The Treasurer shall by January 31st of each year issue
notices of dues and be responsible for the cal2ecticn thereof; maintain the
books of account of the Association, deposit funds of the Association received
by him (or her) in the name of the Association and disburse said funds at the
direction of the Board of Directors and shall report on the financial condition
of the Association at the regular meeting of the Board of Directors and at the
annual end special meeting of the Association and shall perform such other
duties as may be requested by the Board of Directors.
ARTICLE IV
Membership
Section 1. Membership and
membership defined.
a.
Membership shall be defined as the owners of a lot of land as described below:
All lots
of the Buckskin Heights first sub-division as detailed on the approved plat and
accepted by the Larimer County Planning Commission on October 14, 1970.
All lots
of the Buckskin Heights second sub-division as detailed on the approved past
and accepted by the Larimer County Planning Commission on February 10, 1971.
All tracts
adjacent to the access road to the Buckskin Heights first sub-division.
Description of access road recorded in Book 1444 at page 325 of the Larimer
County Clerk and Recorder Office.
In the event that a lot shall be
owned by more then one person, as undivided owners, said undivided group shall
be considered to be one (1) membership. Each membership shall be considered to
be a single entity, entitled to a single vote and obligated for a single fee,
assessment or obligation. Subsequent division of recorded lots will constitute
an additional membership. In all cases, a single lot will constitute one
membership.
Section 2. Requirements of
Membership. In order to become and maintain a membership in the Association, a
member representing said membership shall own land or interest in land as above
described, and shall pay all annual dues and assessments.
Section 3. Use of the facilities
of the Association. All valid memberships of the Association shall be accorded
equal use of the roads of the Association. The gate on the access road to
Buckskin Heights established by the Grant of Easement indenture between Arnold
E. and Joyce A. Friend and John 0. Anderson, dated April 17, 1969, shall be
closed and locked each time passed through. Property owners are responsible for
their family members, guests, visitors, renters, contractors and others passing
through the gate for the property owner's benefit.
ARTICLE V
Section 1. Dues.
a. The
Board, at its first meeting after the annual meeting of the members, or any
meeting thereafter, shall establish dues for the ensuing year. Only persons who
have paid all membership fees, assessments and dues in full shall be entitled
to use any of the Association's facilities.
b. Dues
shall be sufficient to provide for the necessary operating exrenses of the
Association, and the maintenance and improvement of its property, and such dues
shall be payable by April 1st of each ensuing year, and are delinquent by May
1st.
c. The
Board, by their authority, shall set the basic annual dues, per tract or lot,
up to $75.00. Any additional dues imposed shall be by a two thirds (213)
majority of those members in good standing responding to a mailing poll to all
members by the President or Secretary. The life of such additional dues shall
be clearly established and adhered to.
d. No dues
or part thereof shall be refunded in the event that any of the operation of
facilities are suspended for any period.
Section 2. Delinquencies. In the
event that any of the members become delinquent in the payment of annual dues
or assessments, the Board may:
A. Sue for
said delinquencies in a court of competent jurisdiction and impose a lien upon
the member's property, and/or
b. Suspend
all privileges, including road use privilege.
ARTICLE VI
Section 1. Annual Meetings.
a. The
annual meetings of the Association shall be held between June 1st and August
31st of each year at such place and time as the Board of Directors may
determine. A minimum notice of 30 days will be required.
b. The
annual meeting shall be for the purpose of electing directors, presenting
committee reports and for the transaction of such other business as may be
indicated in the notice or which may be properly brought before it.
Section 2. Special Meetings.
Special meetings of the Association may be called by the Board of Directors or
upon the written request of five (5) memberships given to the Secretary,
stating the purpose thereof. At least thirty (70) days written notice shall be
given to the memberships.
Section 3. Notice. Whenever
notice to the memberships shall be required by the By-Laws, the Article of
Incorporation or otherwise, said notice shall be determined properly given and
adequate when it is addressed to the memberships at such address as shall
appear in the records of the Association, and is deposited in the United States
Mail, postage prepaid. Notice to any member of a membership shall constitute
notice to the entire membership. Each membership shall be responsible to
provide the Association with its correct address and any changes of address.
Section 4. Voting at meetings
(or in a mailing poll sent to all members). Only memberships in good standing
shall be entitled to vote at meetings of the Association (or in a mailing
poll sent to all members).
Voting may be by voice, but five (5) memberships shall have the right to demand
the roll call vote. Each membership shall be entitled to one (1) vote. (A
membership in good standing is defined as one where no annual dues or
assessments are delinquent. Annual dues become delinquent May 1st of the year
in which due. Assessments become delinquent ninety (90) days after notification
unless granted otherwise by the Board).
Section 5. Quorum. Ten (10)
active members, present in person shall constitute a quorurm at all Association
meetings.
Section 6. Board Meetings
a. The
Board shall hold its first Meeting following the annual meeting of the members
each year within thirty (30) days after the annual meeting.
b. The
Board may, by resolution, establish from time to time a schedule of its
meetings and rules for the conduct thereof.
Section 7. Rules of Order. All
meetings will be conducted according to Roberts Rules of Order.
ARTICLE VII
Section 1. Changes and (or)
amendments to the By-Laws shall require a two-thirds (2/3) majority vote of the
memberships in good standing present at an annual meeting or special meeting
called in accordance with the By-Laws (or by a mailing poll to all members by
the President or Secretary).
Change of Original Subdivision
No. 2 :
Lots #27
(4.644 Acres) and #26 (2.294 Acres) of Subdivision #2 were combined into one
property by Larimer County after owner constructed a permanent residence on the
lot line dividing the two lots. A majority vote of members present at the 1981
BHRA Annual Meeting agreed with Larimer County to consider the two lots as one
property. Henceforth listed as Lot #27/28, Sub. #2.
RECEPTION # 98085306 10/01/98
14:45:00 #PAGES - 1 FEE- $6.00
M. RODENBERGER RECORDER, LARIMER
COUNTY CO STATE DOC FEE -$ .00
Addendum to the Buckskin Heights Road Association
by-laws August 11,1997
Special meeting November 17,
1996 by a two thirds majority vote the following changes to the by-laws were
adopted :
Capital Expenditure
authorization (other than normal maintenance and operating expenses) shall
require a mail ballot moat to all property members with two thirds (2/3) of
them responding for approval.
Annual Meeting August 10, 1997
by a two thirds majority vote the following changes to the by-laws were
adopted:
Fences:
No fence shall be located so as
to interfere with the right-of-way easement (thirty (30) feet in each direction
perpendicular from the center line of all existing roads).
Existing fences, as of August
10, 1997, shall be exempt from this provision given that they are at least
twenty feet from the centerline of existing roads.
Existing fenced land that
currently, as of August 10, 1997, contains livestock shall also be exempt from
right-of-way interference of fences as described above.
Fences in violation of this
provision shall be moved or removed at the owners expense.
Board of Directors:
The Association shall he managed
by a Board of 6 (six) Directors. The Board shall consist of a President, Vice
President, Secretary, Treasurer, and two Members at Large.
Dues: The following language
shall replace Article V Section 1 in its entirety :
The Board, by their Authority,
shall set tha basic annual dues, per tract or lot at $135.00. Additional annual
dues shall be imposed at the discretion of the Board, not to exceed the
cumulative increase of the Consumer Price Index (CPI) since the last increase,
rounded to the nearest whole dollar, up to a maximum of $175.00 in total annual
dues. Dues for the following year shall be defined in the annual meeting
announcement letter. Members, in good standing present at the annual meeting,
shall have an opportunity to rescind the increase by a secret ballet. Those
members, in good standing, not present at the annual meeting, shall have an
opportunity to vote by mail to rescind the increase. Mail votes will require
signatures for validation and must be received before the annual meeting. In
all cases all mail votes will remain confidential with only the total count
reported by the Secretary. A simple majority of votes cast shall determine if
the increase shall he rescinded.
Attachment (3) to Buckskin
Heights Road Association By-Laws
JOINT ROAD MAINTENANCE
AGREEMENT
THIS
AGREEMENT, made and entered into this day by and between Developer and Tract
Owner;
WITNESSETH:
WHEREAS,
Developer is the owner of the described real estate situate in Buckskin Heights
of Larimer County , Colorado,
WHEREAS,
it is the intention of Developer to subdivide or sell the land in small
parcels; and,
WHEREAS,
there exists roads leading to, through, and over the land for the mutual use
and benefit of Developer and grantees; and,
WHEREAS,
it is necessary to enter into an agreement for the mutual use and maintenance
of said roads in the future;
NOW
THEREFORE, it is agreed as follows :
1. The
Tract Owner will be obligated to maintain the road and to bear the cost
thereof. The amount of the costs to be paid by each Tract Owner will be
determined by dividing the total cost of maintenance by the total number of
Tract Owners. For purposes of this determination, persons owning property in
joint tenancy or tenancy in common will be considered to be a single Tract
Owner.
2. At
no time shall any Tract Owner be obligated to pay more than Eight-Five Dollars
($85.00) in any one year for road maintenance. This provision may be waived by
the express consent of any Tract Owner who wishes to pay an excess of
Eighty-Five Dollars ($85.00) in any one year.
3. The
decision of sixty-six and two-thirds percent (66 2/3%) of the Tract Owners
shall determine the nature, type, and amount of work which shall be done toward
road maintenance and repair, and all of the Tract Owners shall be obligated by
the decision of sixty-six and two thirds percent (66 2/3%) of the Tract Owners,
the maximum cost thereof not to exceed Eighty-Five Dollars ($85.00) per year,
except as here and above provided.
4. In
the event that an expense shall be incurred for road maintenance, any Tract
Owner my enforce the terms and conditions of this Agreement in any court by law
or equity, and may obtain a judgement therefore.
5. It
is covenanted and agreed that the terms and conditions of this Agreement shall
be for the mutual use and benefit of all present and future Tract Owners, and
that this Agreement shall constitute covenants which run with and are attached
to the land.
6. This
Agreement may be modified, changed, or amended with the express consent of the
Tract Owner hereto.
IN
WITNESS WHEREOF, we have hereunto set our hands and seals the year and day
first above written. Signatures on file. |